"7.5% of all documents get lost and 3% of the remainder are misfiled." Cooper and Lybrand

Companies in all industries purchase goods and services which will generate purchase invoices. Depending on the scale of these purchases, thousands of paper invoices can be received every week. These documents need to be archived, not only for legal reasons but also in many cases for informational purposes. Physical storage of these documents cause huge paper archives using expensive office space and costing companies thousands of pounds in staff wages to search through these documents.

DataSave can help your company cope with this through our document scanning services and our document retrieval solutions.

For example:

With using DataSave and our free DocView retrieval software, we could setup a 3 field index, a purchase invoice number field, a date field and a supplier code field. This would then allow you to enter all or either of these fields to locate the exact document that you are looking for. So if you know the invoice your looking for simply enter the invoice number, if you don't know the exact invoice number you could locate the invoice still via the supplier code and date.

Our solutions, CD based, network based or internet based can store all of your purchase invoices legally and securely allowing instant user access via your designated search criteria. This removing the expense of ongoing storage costs, office space misuse, lost documents and staff costs.